Human Resource Clerk
We have been retained by our client in the Tobacco Industry to facilitate the recruitment and selection of a Human Resources Clerk. The candidate will responsible for preparing contracts, maintaining employee files, filing human resources-related documents, typing duties, and performing other administrative duties as assigned. Applications are invited from suitably qualified persons.
A relevant Diploma or higher qualification in Human Resources or Social Sciences from a recognized institution
At least two years of working experience in HR Administration
Strong interpersonal skills and ability to communicate at all levels
Excellent computer skills
Prepares contracts for all part-time positions and submits to the Human Resources Coordinator for review.
Ensures timeous distribution of all contracts to avoid gaps in employment.
Checks to ensure all contracts distributed are correctly signed, returned, and properly filed.
Maintains an up-to-date contracts database for all part-timers and consultants’ contracts.
Creates, maintains, and updates employee files ensuring that all relevant documents are on file.
Files all Human Resources related documents timeously for security and easy retrieval.
Carries out periodic file audits to ensure completeness of files and submits a file audit checklist to the HRC.
Archives all Human Resources files and puts in place an easy retrieval system.
Prepares interview schedules and files, invites candidates and panel.
Conducts reference checks for potential candidates.
Takes minutes during disciplinary hearings and ensures up to date records.
Processes cash requisitions, disbursements, and reconciliations.
Attends mail and other office logistics for the HR office.
Carries out all high-volume typing duties for the department.
Prepares staff confirmation and reference letters for approval.
Makes stationery requests for the department and always ensures adequate stock levels.
Performs any other duties as assigned.
Human Resources Manager